2,000+ NDIS businesses have saved hundreds of hours each week with Astalty.
Track documents, monitor expiries stay audit-ready
Chasing paperwork and expiry dates can be a challenge. That's why we built tools that let you track records, run reports, and even set up notifications so you never miss an important deadline.
We have the solution
Track Every Record in One Place
From Service Agreements to consent forms, keep all Participant documentation organised and accessible without spreadsheets or filing cabinets.
Track Service Agreements
Monitor all Service Agreements with clear expiry dates and automatic renewal reminders.
Record All Document Types
Track consent forms, risk assessments, NDIS plans, and any custom record your organisation requires.
Status at a Glance
See which records are current, missing, or expired instantly without searching through files.
Centralised and Secure
All Participant documents stored securely in one location with proper access controls.
Never Miss an Expiry or Renewal
Set custom notifications for each record type and receive automated alerts before documents expire so you have time to act.
Automated Expiry Alerts
Get notified before Service Agreements and documents expire with configurable advance warnings.
Custom Notification Rules
Set different alert timings for each record type to match your workflow and compliance needs.
Proactive Management
Stay ahead of renewals instead of reacting to expired documents during audits.
Compliance Without Stress
Maintain complete compliance with automated reminders ensuring nothing falls through the cracks.
Reports That Do the Heavy Lifting
Run powerful reports to see what is current, missing, or expiring across your entire organisation without manual checking.
Organisation-Wide Oversight
View compliance status across all Participants, teams, and coordinators from one dashboard.
Filter with Ease
Search by record type, status, coordinator, team, or Participant to find exactly what you need.
Expiry Monitoring
Identify documents expiring this month or next to prioritise renewal actions effectively.
Export for Audits
Generate audit-ready reports showing all records, statuses, and expiry dates instantly.
Flexible Setup and Easy Management
Tailor the system to your organisation with custom record types, flexible permissions, and seamless digital signing integration.
Custom Record Types
Create record types that reflect your specific documents with required or optional status.
Update Records Easily
Edit expiry dates, add new documents, or make quick changes on the spot.
Digital Signing Integration
Send Service Agreements for digital signing with signed copies automatically stored back.
Role-Based Permissions
Staff see assigned Participants while managers view records across caseloads or the organisation.
Complete Solution
Works With Your Whole Workflow
Participant Record Tracking is just one part. See how it connects with the rest of your operations.
User Records
Keep staff documentation organised and compliant. Track checks, expiry dates, and required records all in one place.
Risk Management
Identify and track risks across your organisation. Assign controls, make them visible to staff, and ensure nothing slips through the cracks.
Streamlined Operations
From automatic funding periods to referrals flowing directly from your website. Explore ways Astalty streamlines your business.
Don't just take our word for it
See the Astalty Difference
4.9 out of 5.0
Trusted by 2,000+ NDIS businesses
"Onboarding with Astalty was easy, probably the easiest I've ever experienced, and I've experienced a few."
"Invoicing quite literally takes 30 minutes. With the old software, I was trying to fit a round peg into a square hole. With Astalty, that just isn't the case."
"Incredible, what can I say? Where do I start? This platform has completely changed the way we run. Astalty has streamlined everything."
Natalie Tobin
"Astalty is incredibly easy to use and probably the best platform for Support Coordinators as everything is built around tasks."
Andrew McCully
Questions
Frequently Asked Questions
Still have questions? Chat with our team.
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